reception jobber i Bærums Verk

Who We Are

Boston Consulting Group partners with leaders in business and society to tackle their most important challenges and capture their greatest opportunities. BCG was the pioneer in business strategy when it was founded in 1963. Today, we help clients with total transformation-inspiring complex change, enabling organizations to grow, building competitive advantage, and driving bottom-line impact.

To succeed, organizations must blend digital and human capabilities. Our diverse, global teams bring deep industry and functional expertise and a range of perspectives to spark change. BCG delivers solutions through leading-edge management consulting along with technology and design, corporate and digital ventures—and business purpose. We work in a uniquely collaborative model across the firm and throughout all levels of the client organization, generating results that allow our clients to thrive.

What You'll Do

Overall responsible for the Reception team and Internal services with responsibility for organization of work, people development, HR, recruiting and cost management.

Facility management

• Ensure outstanding standards of office facilities and business services through effective processes, established systems and routines
• Coordination and supervision of all the office services, e.g. reception, security, cleaning, cantina, maintenance & repairs and office supplies
• Responsible for office related purchases and services
• Development and implementation of methods to optimize internal services
• Ensure that the office space is fully compliant with local health, safety and emergency legislation (e.g. fire safety, first aid facilities etc.)
• Maintain close contact with landlord personnel and ensure compliance with the BCG's Safety and Security guidelines
• Follow Risk Review Team guidelines and recommendations and compare with global guidelines, follow up, implement and ensure the office are up to date
• Coordinate year wheel of all in-house events
• Coordinate introduction of office processes and services to new hires
• Back up as receptionist tasks and responsibilities when needed

Purchasing/controlling

• Proficiency in Palette's BCG invoice and contract system
• Support Nordic Finance with local office vendor and invoice inquiries
• Collaboration with suppliers and service providers, including conducting negotiations, concluding agreements, follow-up on terms, conditions and processes, and handling complaints etc.
• Budgeting and cost controlling in your area of responsibility
• Cooperate with Business Services Manager and Nordic finance on processes, accounting matters, budget phase etc. through financial year and participate in budget process and revision of Cost
• Reporting provided by Nordic Finance for all relevant accounts
• Contract and NDA management

Staff management

• Mentoring, developing and motivating team members
• Allocation of capacity in the Reception Team, workload distribution and supervising Work Life Balance

What You'll Bring

• Bachelor’s degree or equivalent education or relevant work experience (local adaptation)
• A minimum of 5 years work experience in an international environment
• Proficiency in one or more Scandinavian language and excellent written and oral English
• Excellent skills in MS Office package
• Outstanding communication skills (written and oral)

You're good at

• Service minded approach, confident and friendly personality
• Flexible, committed, creative, a self-starter, willing to assume responsibility and decision making
• Proactive and organized with attention to detail, effective and efficient
• Number-proficient, able to manage budgets accurately
• Leadership experience and strong curiosity about people management topics
• Good presence and mature personal presentation, natural and skilled leadership ability
• Ability to communicate efficiently with all levels of staff, handle sensitive/confidential material and information appropriately
• Ability to work without supervision and prioritize tasks
• Ability to involve and delegate tasks and responsibilities
• Phenomenal teammate and role model – diplomatic, discreet, dedicated and detailed

Who You'll Work With

Our Operations team members work to ensure that BCG is running smoothly, efficiently, and productively. We are made up of executive and management assistants, receptionists, facilities staff, and a Business Services Manager who leads the entire Operations Team.

Additional info

We offer

• Attractive and performance-based compensation package with fixed and variable components
• Comprehensive insurance package
• Flexible Work & Work life balance
• 30 days of vacation
• Norwegian classes - should you not speak Norwegian
• BCG Bicycles
• Sports and activities e.g. football team and tennis lessons
• Wide variety of social office events

How to apply
Please submit your application by attaching your CV, including few lines on motivation for role, through our BCG Career website by January 29th, 2025. We process all applications we receive, screen and conduct interviews continuously during the application period. We will ensure that individuals with disabilities are provided accommodation to participate in the job application and interview process.

Boston Consulting Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity / expression, national origin, disability, protected veteran status, or any other characteristic protected under national, provincial, or local law, where applicable, and those with criminal histories will be considered in a manner consistent with applicable state and local laws.
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