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Project Manager - Grants and Funding - job post

The National Archives
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Project Manager - Grants and Funding

Apply locations Kew time type Full time posted on Posted 14 Days Ago job requisition id JR200177

As the living, growing home of our national story, The National Archives is already a special place to work. We’re an institution nearly 200 years old with a collection spanning 1,000 years of history. But it’s where we go next that makes things really interesting .

In our strategic vision: Archives for Everyone, we set ourselves the challenge of becoming the 21st Century national archive - a different kind of cultural and heritage institution: Inclusive, Entrepreneurial, Disruptive. We won’t become this overnight. It will take time, focus, effort and daring.

That’s where you come in. Because we can’t do this without you.

Job Overview

Salary: £36,515 - £44,722 per annum

Contract type: Fixed Term Appointment until 31/03/2027

Band: F / SEO

Closing date: Sunday 23rd June 2024

The National Archives is looking for an experienced project manager and/or grant manager to oversee the successful delivery of a number of strategic grant-funded projects. This will initially include the management of the three-year Digitising the National Farm Survey project (£2.13m), funded by the Lund Trust, with the postholder expected to take on the management of additional funded projects as they are awarded thereafter.

The National Farm Survey is among the top 1.5% of most-requested record series at The National Archives, but has thus far only been available in physical copy, in London. The project seeks to digitise the National Farm Survey in full, making it searchable through The National Archives’ catalogue, Discovery.

The postholder will be responsible for managing the successful delivery of the project, working with subject matter experts and technical specialists to coordinate the digitisation, transcription, cataloguing and publishing workstreams, managing the project’s finances, and being the lead liaison
point for external stakeholders including the project’s funder, through to the project’s intended completion in March 2027. We anticipate that the initial phases of the project will comprise the majority of the postholder’s responsibilities in the first six months, with further additional strategic projects joining our portfolio in 2024-25.

The postholder will also be responsible for the day-to-day financial management and administration of The National Archives’ inbound funding portfolio. They will produce internal and external financial reports, make decisions, and liaise with funders, internal project teams and The National Archives’ Finance department, in supporting the compliant and efficient management and delivery of our growing grant portfolio.

This role will sit within The National Archives’ Research, Grants and Academic Engagement department, which holds responsibility for the following:

  • Grant Development
  • Grant Process and Project Delivery
  • Archives Sector Funding
  • Digital, Data and Emerging Technologies Research
  • Collections and Archives Research
  • Research Impact, Culture and Engagement

This is a full time post. However, requests for part-time working, flexible working and job share will be considered, taking into account at all times the operational needs of the Department. A combination of onsite and home working is available and applicants should be able to regularly travel to our Kew site for a minimum of 60% of their work time.

How to apply:

To submit your application please click the 'Apply' button on this page. You will be asked to provide details of your work experience and write a personal statement. In your personal statement please explain, using examples, how you meet the essential criteria given below. You may draw on knowledge, skills, abilities, experience gained from paid work, domestic responsibilities, education, leisure interests and voluntary activities. Please note selection for interview will largely be based on the information you provide in this section.

Job Description

Role and Responsibilities

Project Delivery

Act as project manager for major grant-funded projects, including Digitising the National Farm Survey, by:

  • Providing day-to-day leadership for projects and project teams, and acting as a point of contact for internal and external stakeholders, ensuring that project teams are briefed on key administrative, financial and reporting requirements.
  • Overseeing the delivery of agreed project outcomes within time, cost and quality constraints.
  • Identifying and monitoring project risks and issues, developing mitigating actions and escalating risks as appropriate.

Finance

Oversee the financial management of The National Archives’ inbound funding portfolio by:

  • Leading the day-to-day control of grant budgets, agreeing expenditure, analysing and updating project financial reports, and ensuring that expenditure is auditable and in compliance with institutional and funder financial regulations.
  • Producing, in co‐operation with the TNA Finance department, financial reports for funders, external partners and internal TNA governance bodies as required.
  • Acting as a point of contact for the TNA Finance team, ensuring grants are managed consistently and compliantly, answering queries as required.
  • Oversee financial processing conducted by a Grants and Funding Officer, including raising purchase orders, categorising expenditure accurately according to cost centre and project code; arranging invoices for payment; and raising invoices to grant funders.

Collaborating and Partnering

  • Act as the primary source of advice for project leads on all matters relating to grant management, project delivery, and the management and allocation of financial resources.
  • Identify key stakeholders within The National Archives and develop effective relationships for the successful delivery of the project.
  • Manage relationships with external delivery partners/consultants, ensuring that outputs and outcomes are delivered to time, and to the agreed specification and quality.

Working Conditions

  • Normal office environment
  • Display Screen Equipment user

Person Specification

Essential Criteria:

  • Experience of managing complex projects, with a working knowledge of project delivery methodologies and frameworks.
  • Experience of planning, scheduling, budget management, resource management, risk and issue management, and quality management, in a project or programme environment.
  • Strong financial literacy and skills.
  • Experience of grant management and/or working with external funding partners, as applicable to large budgets of over a million pounds.
  • Experience of managing a mixed-discipline project team, including external delivery partners, creating a shared purpose and vision to enable project success.
  • Excellent written and verbal communication skills, including the ability to communicate complex, technical, or financial information.
  • Ability to develop effective working relationships with a wide variety of people, and operate as part of a team.
  • Strong time management, with ability to prioritise tasks and manage conflicting demands within a complex, multi-stakeholder environment.

Desirable Criteria:

  • Experience of, or demonstrable interest in, working in or with cultural heritage.
  • Experience of working on similar projects within the cultural heritage sector.

The Civil Service is committed to attract, retain and invest in talent wherever it is
found. To learn more please see the Civil Service People Plan and the Civil Service
D&I Strategy .

Benefits

Generous benefits package, including pension, sports and social club facilities, onsite gym, discounted rates at our on-site cafe and opportunities for training and development. Annual leave entitlement of 22 days per calendar year (rising to 25 after the first year, and incrementally to 30 days after six years) and 10½ days public and privilege holidays per annum.

Any move to The National Archives from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/ ( opens in new window)

Reasonable adjustments

If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.

If you need a change to be made so that you can make your application, you should:

  • Contact The National Archives via careers@nationalarchives.gov.uk as soon as possible before the closing date to discuss your needs

  • Complete the ‘Reasonable Adjustments’ section of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you’re deaf, a Language Service Professional

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must pass a disclosure and barring security check.

People working with government assets must complete basic personnel security standard checks (opens in new window)

Nationality requirements

This job is broadly open to the following groups:

  • UK nationals

  • nationals of the Republic of Ireland

  • nationals of Commonwealth countries who have the right to work in the UK

  • nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under theEuropean Union Settlement Scheme (EUSS) (opens in a new window)

  • nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)

  • individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020

  • Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in new window)

Working for the Civil Service

The Civil Service Code (opens in new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles . (opens in new window)

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

This vacancy is part of the Great Place to Work for Veterans initiative . (opens in new window)

Contact point for applicants:

  • Name: The National Archives Recruitment Team

  • Email: careers@nationalarchives.gov.uk

Further information

If you feel your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, in the first instance, you should contact The National Archives via email: careers@nationalarchives.gov.uk If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission at https://civilservicecommission.independent.gov.uk/recruitment/recruitment-complaints/ (opens in new window)

The National Archives need passionate, ambitious and innovative individuals to help us change the way people think about archives.

We employ more than 500 staff in a diverse range of roles, from records specialists and researchers to web developers and marketing assistants – and we want you to join us.

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